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What The Intranet Can Do?

The home/default page of the Intranet consists of usual greetings and a hit counter. There are various links to sub-pages. Functions of the sub-pages are described below.

Functions of sub-pages are described below

• Submission This enables user to query the submission database, which is an Excel file, stored in the web server. User can search by our submission reference, client's reference or by the title of the submission.
• Purchase This enables user to query the purchase order database, which is an Excel file containing details such as Vendors name, date, order amount etc. Vendors are first sorted by alphabetical order for easy picking.
• Mail Register This enables user to query the incoming and outgoing mail register, which is an Excel file containing reference of the correspondence, subject, date etc. Dropdown box is available for easy selection of document type and company names etc.
• Outgoing Mail to client This enables user to download (or open within browser or Word subject to user's setting) soft copy of correspondence sent to our client. User has to enter reference of the document.
• Incoming Mail from client All incoming mail from our client is scanned and saved as Acrobat pdf files. User can search by document reference and then download or view within the browser.
• FDS (Working Files) FDS stands for Functional Design Specification, a design document useful to all disciplines of the team. This page will display links to files (in pdf format) available at a specific folder in a PC connected in the network which is storing the most current version available for viewing or downloading.
• Frequently Used Document Says it all by the name of the page. Save everyone time for flipping through contract document/specification for something that needs to be referred to frequently.
• Photo Gallery As the name suggests this makes site photo available for viewing by all staff and user can copy the photos from the browser for other uses.
• VB Calculator This is a calculator with some simple scientific functions and paper roll built-in, handy when someone has stolen your desktop calculator.
• Operation & Maintenance Manual This provides links, by way of tree style folders, to draft of Operation & Maintenance Manual.
• Hit Record Listing This is really for me to find out number of hits and who visited the Intranet site.

Content Management

The contents don't get changed automatically and clerical support is required to make it happen and keep it updated. Below is a brief account of what has to be done, as a routine by the clerical team which is considered available by default even without the Intranet implemented.

• Mail register database Data entry of all mail references, date, title etc into excel file
• Purchase Order register Data entry of all purchase order information into excel file
• Submission database Data entry of submission details into excel file
• FDS, frequently used document, draft O&M Manual Originator of the working files to make copy to designated location of the web server
• Photo Gallery Web master, that's me, to copy image files into designated location of the web server
• Software maintenance Just for fun, my pleasure!

Most of the above tasks are considered routine and within the capability of a competent secretary/clerk.

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